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FAQs

Company Compliance

Navigate Hong Kong‘s strict registry rules with ease, from address changes and statutory penalties to navigating Model Articles.

Can I use a residential public housing (PRH) unit as the registered legal office for my Hong Kong company?

No. Using a public rental housing flat for commercial activity strictly breaches the Housing Authority’s tenancy agreement. If discovered, the government can terminate your tenancy without notice and evict you immediately. To remain compliant, you must secure a designated commercial address or use a licensed registered office service.

What is the exact procedure if my company’s Significant Controller (SCR) refuses to provide their identification details?

If a suspected controller ignores your formal statutory notice within the 1-month deadline, you must legally update your Significant Controllers Register with a specific remark noting their non-compliance. Their refusal constitutes a criminal offense liable to a Level 4 fine of HK$25,000.

Can I act as the Company Secretary for my own Hong Kong company to save costs if I am not the sole director?

Yes. You can act as your own Company Secretary if you ordinarily reside in Hong Kong and are not the sole director. However, you assume full personal liability for meeting statutory filing deadlines like the Annual Return, and you will face severe late penalties if you miss them.

Can I transfer my Company Secretary if my current provider is unresponsive or withholding my statutory records?

Yes. You can transfer service providers anytime without your outgoing secretary’s permission by passing a board resolution and filing Form ND2A within 15 days. If the previous provider withholds your physical records, your new secretary can legally reconstruct your statutory registers using official Companies Registry data.

How do I legally execute corporate documents for my Hong Kong subsidiary if the overseas parent company's directors cannot travel to sign them?

You can legally execute documents remotely by granting a formal Power of Attorney (POA) to a local representative in Hong Kong. Alternatively, if your Articles of Association permit it, you can execute simple contracts and written board resolutions using electronic signatures. You can also pass written resolutions signed in counterparts and delivered via email.

What happens if a company director legally changes their passport nationality mid-year, do I need to file a new Form ND2B?

Yes. If a director changes their passport nationality, legal name, or residential address, you must file a Notice of Change of Particulars (Form ND2B) within 15 days. Missing this strict statutory deadline is an offense that can result in a HK$25,000 fine and a daily default fine of HK$700.
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