Hassle-free & online company secretary services in
Hong Kong.
Experience a new way of handling your company governance.
Leave it up to us to have all your company secretarial and annual requirements covered!
Your Governance
Just a click away.
Faster processing.
Less paper shuffling.
Meet our online platform.
Secure access to your Sleek dashboard with 2-factor authentication
Automatically create new “ready-to-sign” resolutions from your dashboard, with a smart secretary review workflow
Secure legally-binding e-signatures on all your resolutions
Configurable access rights for your shareholders, directors and stakeholders
All data stored and replicated on multiple data centers across 3 continents
Compliant with Hong Kong Electronic Transactions Ordinance, ESIGN, UETA, and European eIDAS
Startups love Sleek company secretarial services
5 star reviews on Google My Business
“Fantastic team and overall service experience. I’ve used them for incorporation and corporate secretarial purposes.”
– AIP Ventures Partners
“Sleek Team has been thoroughly helpful. They are helpful, persistent, and knowledgable.”
-Ku Lab & Investment
Transparent and all-inclusive pricing.
One annual fee covering all your company secretarial needs.
Company secretary
From HKD 1,800/year
We believe in a two way relationship, not one where you pay every time you pick up the phone. Subscribe to one annual service and get unlimited access to the following common services:*
- Provision of a Company Secretary
- Provision of a Designated Representative
- Appointment/Change of director/shareholder/auditor/shares/members
- Change in officers’ particulars
- Change of registered office address
- Distribution of dividends
- Filing of Annual Return - inclusive of filing fee
- Maintenance of the significant controller register
- Maintenance of the statutory records of the company
- Renewal of Business Registration Certificate
- Preparation of the Annual General Meeting (AGM) documents
- All of your statutory records and compliance documents in one place, accessible online 24/7
*Administrative fees from Government to be charged at cost.
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Our trusted partners
What is a corporate secretary?
A company secretary (corporate secretary) is an officer responsible for the company. Some of the company secretaries are certified by the Institute of Chartered Secretaries in Hong Kong. The individual will be a gatekeeper for the firm and make sure that the Hong Kong company is fully compliant from a corporate governance point of view under the statutory laws of the Hong Kong Companies Ordinance and the government. Although it can be often overlooked, the company secretary is a key role with important responsibilities. Read more information from our website here.
Who can act as a company secretary?
Not just any one in Hong Kong can take up the position. According to the regulations of the Companies Registry, the candidate should be able to perform the duties:
- Not necessarily a Hong Kong resident but a natural person that ordinarily reside in Hong Kong
- A corporation having its registered office or a place of business in Hong Kong
- If the company secretary is provided by a corporation at a fee, the corporation must have a Trust or Company Service Provider Licence in order to provide such services
There is no qualification requirement for holding the office of company secretary for non-listed Hong Kong company. In the case of listed companies, the Hong Kong Stock Exchange requires the secretary to be qualified as an accountant, lawyer, chartered secretary, or have some other equivalent qualifications indicating that the person is capable of discharging the functions of a company secretary.
What is corporate governance?
Corporate governance in Hong Kong involves paying attention and respecting the interest of a company’s key stakeholders while achieving a company’s objectives. The governance model is based on an effective Management Board, whose main responsibilities are to establish the guiding principles and policies for the Registry, to monitor compliance with those principles and policies and ensure that staff and the Board are held accountable for their performance. Corporate governance is a body of rules and process determining the structure of a company. It is the company secretary’s role to make sure that structure is consistently carried out. Upholding good corporate governance can help the company to work efficiently, attract more businesses and expand quickly.
Why outsource company secretarial services in Hong Kong?
Outsourcing your company’s secretarial duties is a great way to save time and money. Especially for foreign entrepreneurs living outside of Hong Kong, such as in Australia or China, the process of registering and up-keeping of a company in Hong Kong can be challenging and time consuming. Sleek’s services can help maintain the business and fulfil the mandatory laws of a company under the Hong Kong Companies Ordinance, while saving cost on headcount and potential Hong Kong office address.
Why do I need a company secretary?
After incorporation, the Company Ordinance requires every limited company to have a company secretary in Hong Kong for complying with the government. The appointed person needs to reside in Hong Kong full time, with responsibilities such as preparing for general meetings, maintaining the annual requirements for the firm, as well as defining and updating the duties of each shareholders and directors.
What is the role of a company secretary?
A company secretary is an officer as well as one of the responsible persons of the company, in addition to the directors. When a company fails to comply with the requirements of the Companies Ordinance, the company and every responsible person authorizes or permits, or participates in the contravention, commits an offence and is liable to a fine pursuant to the relevant provisions of the Ordinance.
Hence, it is vital for companies to have a good gatekeeper to make sure it is fully compliant with all statutory requirements.
What are the duties of a company secretary in Hong Kong?
The duties of the company secretary depend on the size and nature of business of the company. The basic duties of company secretaries are:
- Arranging meetings
- Preparing minutes of meeting
- Maintaining statutory books
- Filing statutory returns
- Ensuring compliance with the statutory requirements
- Registering shares transfer and other administrative matters
The designated company secretary’s duties include being responsible for regulating the company operations and corporate governance. Others include preparing for the First Board Resolution, providing assistance in the Annual General Meeting, renewal of the Business Registration Certificate documents, as well as informing the directors and members of the listed company on any changes.
Why change your company secretary in Hong Kong
If you are not happy with the services of your existing company secretary or you wish to engage a better one for carrying out the duties, we advice you to waste no time in changing him. Reasons may include:
- Hidden charges
- Incorrect or late billings
- Unprofessional service
- Late in notifying statutory changes, resulting in last minute rush for signing or filing
- Submission of incorrect details or documents
- Delay in filing returns
- Late renewal of Business Registration Certificate
These common problems would greatly hinder the daily operations of your company and even violate the regulations of the Hong Kong Companies Ordinance. Failure to accurately handle government filings may result in government penalties.You may want to appoint another company secretary if you encounter the aforementioned issues with your current company secretary.
How to switch to Sleek's services?
Thank you for choosing Sleek as your new secretarial service provider! It is not uncommon to change your company secretary, and the process is simple. Before you leave your current service provider and transfer to Sleek, you need first get in touch with us to carry out a series of KYC (Know Your Customer) process. After the approval, we will require you to notify your current service provider of the determination. Please also check if your Business Registration Certificate (“BRC”) is up to date, and make sure your latest Annual Return is filled.
Sleek offers not only secretarial services for companies but also a registered address for your company. Read about the entire process and the details of our services from our website here for more advice and switch to Sleek’s seamless services today!
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