Speak to an advisor: +65 6929 8273

What is a Data Protection Officer (DPO)

2 minute read


Under the Personal Data Protection Act 2012 (PDPA), companies have to develop and implement practices and policies that are required to meet its obligations under PDPA.

This has to be done by appointing at least one individual as your company’s Data Protection Officer (DPO), who will handle the data protection responsibilities.

To register your DPO, login to ACRA’s BizFile⁺ portal and select eServices > Others > 3. Register/ Update Data Protection Officer(s).


Role and responsibilities of a DPO

A DPO plays a big part in your company. More than just ensuring that the PDPA guidelines are met with, a DPO is also responsible for turning data protection into a competitive advantage for your company, which would lead to building trust in the wider data ecosystem.

When choosing a DPO for your company, it can be an existing employee in your company or a third-party. Even though it is not mandatory under PDPC’s law to have the DPO’s details, companies are strongly encouraged to inform them of the details.

When choosing a DPO, companies should assess their needs before appointing a person suitable for the role. Their responsibilities may include:

  • Ensure compliance of PDPA when implementing policies for handling personal data
  • Promote a data protection culture between employees and share personal data protection policies with stakeholders
  • Handle personal data protection queries and complaints
  • Let the management know if any risks arise with regards to personal data
  • Communicate with PDPC on data protection matters

Does your DPO need to have a minimum age requirement?

A DPO does not have a minimum age requirement but the appointed person should have appropriate expertise and knowledge to ensure the company complies with PDPA at all times.

Is there a deadline to register your DPO?

There is no deadline when it comes to registering your DPO but it is strongly encouraged to register your DPO as early as possible. By doing this, your DPO can be kept abreast of relevant personal data protection developments in Singapore and more.

Find out more commonly asked questions here.

Appointment of a DPO letter

When hiring a DPO, you need to formalise the whole process by writing an Appointment of DPO letter.

By doing this, it will help your DPO to understand their responsibilities and also reassure your Data Protection Authority that your company has done its part and understands the importance of this appointment.

This letter should contain:

  • Your company’s details and the DPO’s name
  • The term of the appointment
  • The DPO’s tasks
  • The DPO’s position and status within the company
  • closing statement, followed by the names and signatures of the parties to the agreement

How to help your DPO achieve the best results

There are a few ways how you can increase your business capabilities to assist your DPO with fulfilling his/her responsibilities in a more effective way:

Send for a data protection course

These courses are important as your DPO can get a better understanding of the scope of his responsibilities and how he/she can take the right steps to make sure your business is complying with the PDPA.

Keep them updated on the latest news regarding data protection

There are always new things to learn or get information on. You can subscribe your DPO to PDPC’s newsletter and DPO Connect, where they can get the latest news and stay updated.

Draft implementations to avoid future risks

It is advised to put in place physical and online systems that will regulate and monitor the movement of personal data out of your business’s premises and computer systems respectively. Find out more here.

Another way is to carry out internal audits to ensure that the processes comply with the PDPA’s guidelines.

Ensure that your employees know about the data protection processes and frameworks

It is important to let your employees know about the obligations under PDPA. They should be kept updated on new developments, processes, and also existing laws and contracts that might affect the personal data under your company’s care.

Next steps

If you have not already done so, the next step would be to appoint a DPO who can focus on supporting the growth of your company, and making sure all the mandatory policies on data protection have been met with and stay compliant with PDPA at all times.

At Sleek we help entrepreneurs and business owners incorporate their companies through our online platform and also provide company secretary services to stay compliant with the regulations in Singapore. Talk to us to find out more.


You might be interested in reading about:

Ready to start your business?

Our expert team is here to help you. Explore our incorporation services or contact our team to get personalised advice today.

Start a business in less than 3 hours with us. Talk to our experts today.

Got questions?

Get them answered for FREE by our experts.

Become a part of the Sleek Community now!

Other articles that might interest you

Related content


We'd love to help. Share your contact details and we'll call you back


Start a business in less than 3 hours with us. Talk to our experts today.

Chat with us on WhatsApp from your mobile

Sleek SG QR Code Whatsapp
30D money back

30 Days Money Back Guarantee

Our refund policy:

We care about you – within 30 days from your purchase, if you’re unhappy with our services, we’ll refund our fee. Email or call us, and we’ll process the refund within five working days.

What it doesn’t cover:

We will not be able to refund Government fees once the application has been submitted, nor any third-party processing fees.

When it applies:

We cannot guarantee any specific legal outcomes when you use our services. For instance, a company registration might be filed correctly but still get rejected by the Company Registry for reasons beyond our control. We can only refund our fees for issues we are directly responsible for. In the case that you purchase a service and later change your mind, we can’t issue a refund.

Our customer support team is at your disposal for any questions or issue you may face.

Need help?

Our sales team is available from Mon - Fri 9am to 10pm (Singapore Time)

Let's get in touch

Book a time with our experts to guide you in finding the best solution.