Main Considerations for Establishing a Registered Office Address and Leveraging Sleek’s Mailroom Service in Hong Kong

6 minute read

When you are setting up your business in Hong Kong, there are several mandatory requirements that have to be followed in order to keep your company compliant.

It is mandated under the Companies Ordinance in Hong Kong for every company to have a local registered office address at the point of incorporation.

To guide you through this process, consider exploring our comprehensive guide on how to register a business in Hong Kong. Click that link to find out more!

Overview:

• Criteria For A Registered Office Address 
• Using Your Home Address 
• Sleek’s Hong Kong Mailroom Service
• Corporate Service Provider

Criteria For A Registered Office Address

A registered office address has to fulfil the following criteria:

•  It has to be a place where all communications and notices may be addressed.
•  It has to be a physical office address in Hong Kong.
•  It cannot be a P.O. box address.

Stay ahead of the curve: You will be receiving mails from government authorities – reminders on annual requirements, new initiatives, and also mails from banks. Checking your mail on a daily basis is a simple yet effective practice ensuring that you don’t miss out on crucial updates or opportunities.

Using Your Home Address As A Registered Office Address

If you are living in Hong Kong, you can use your home address as the registered office address. Do take note that to use your home address as the registered address, there are certain criteria that have to be met with and if those conditions are breached, your permit can be revoked.

If the residential address is rented, it is important to take note if the terms in the tenancy agreement allow its usage as a registered office address. The residential address must also be able to receive all communications and notices during business hours. Therefore, the company registry strongly recommend a company to use a commercial address as its registered address.

Using your home address as a registered office address exposes it as public information with no privacy, potentially leading to unintended consequences since it can be easily found online. Considering all of these points, many entrepreneurs prefer having another registered office address even if they continue to run their business from home.

Sleek’s Hong Kong Mailroom Service

Mailroom Service is where the client’s business letters are processed. The service includes the reception of all your mail, scanning it, digitising it and uploading it to your Sleek Digital Mailroom. In Sleek, there are restrictions and terms that our mailroom abides by to ensure a smooth & protected process of the service.

Sleek’s mailroom service:

• Only letters from companies’ correspondence are processed. Parcels and larger delivery items are rejected.
• Letter received will be scanned within 7 days of receiving.
• A notification will be sent to the company’s admin for any new mails.
• Letters are only kept for 3 months unless otherwise stated.
• Physical letters can be collected at our office or couriered to the designated address upon request. The mailing fee will be at the cost of the client.
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Sign Up For The Registered Office Address Services Offered By Your Corporate Service Provider

Whether you are based in Hong Kong or not, getting the registered office address service via your corporate service provider is always the best and mostly chosen option. Find out why:

• Unlock Success with a Prime Office Address – Securing an office address in the prestigious central business district is a key move to attract potential investors and customers, particularly within the corporate sector. This address can also be printed on your business cards, letterheads, and corporate collaterals, making a lasting impression.
• Renting an office can be expensive! If you are from overseas, most of them would rather use their Company Secretary provider’s office address as their registered office address. By doing this, they can ensure that all their mails are handled and checked properly, which is a good business practice.
• Go paperless! When you sign up with Sleek’s registered office address service, our team will assist with the scanning of the mails from Hong Kong government authorities, and banks directly onto your platform. Experience the convenience of our professional services now!

Wrap Up

At Sleek HK we offer the use of a local registered address service for 2,000 HKD/year. You can then easily log in to access the records of your mail from anywhere and at any time.

Are you ready to get started? Contact us today.