Thinking about starting a business in Hong Kong? With its low taxes, straightforward registration process, and access to global markets, Hong Kong is one of the best places to launch and grow a company. But where do you begin?
This guide will walk you through how to register a business in Hong Kong, step by step. By the end, you’ll know exactly what to do, from choosing a business structure to getting your company officially registered; so you can focus on building your dream business with confidence.
Benefits of registering a business in Hong Kong
Before we look at how to register a new business, let’s reaffirm why doing so is a popular choice for entrepreneurs in Hong Kong and beyond.
- Business-friendly environment: Hong Kong has a low corporate tax rate (capped at 16.5%) and no tax on foreign income, making it attractive for entrepreneurs. Its transparent regulations support a thriving business hub.
- Management flexibility: You don’t need to live in Hong Kong to run a company, but you must have at least one director and a local company secretary.
- Simplified tax system: With no VAT or sales tax and no tax on overseas profits, Hong Kong’s simple tax system benefits international businesses.
- Market access: Strategically located, Hong Kong serves as a gateway to China and Asia, with top-tier infrastructure and free port status for seamless global trade.
- Legal stability: A strong legal framework ensures rule of law, intellectual property protection, and a stable business environment, reinforced by anti-corruption measures and significant foreign exchange reserves.
Have questions? Connect with our business registration experts today.
What you need to know before registering a business in Hong Kong
Before you register your business in Hong Kong, you’ll need to make a few decisions that will shape its foundation. Choosing the right structure, selecting a business name, and ensuring compliance with local requirements can save time and prevent issues later on. Getting these details right from the start will help you set-up smoothly and position you for long-term success.
Here’s four things you need to consider before moving forward with the registration.
1. Choose a business structure
Before registering your business, you’ll need to choose the right structure. A private limited company offers limited liability protection and a strong legal framework. Depending on your needs, you might consider a sole proprietorship (ideal for freelancers or small businesses) or a partnership (if you’re starting the business with others). Each structure has different legal and tax implications, so take time to evaluate which suits your business best.
Read this for more information about the different business structures in Hong Kong.
2. Select a company name
Your business name is more than just a label; it’s a big part of your brand identity. In Hong Kong, you can register a name in English, Chinese, or both, but it must be unique and follow specific guidelines set by the HK Companies Registry.
Before you get too attached to a name, run a name availability search to avoid conflicts with existing businesses. Another thing to check is whether there is a web domain available for your chosen name. Finally, to avoid infringing on intellectual property rights, ensure your chosen name doesn’t conflict with existing trademarks.
Search in the Trademark Register maintained by the Intellectual Property Department.
3. Appoint key personnel
Every Hong Kong company must have at least one director, one shareholder, and a company secretary. The director can be of any nationality and doesn’t have to live in Hong Kong, while shareholders can be individuals or corporate entities. The company secretary, however, must be a Hong Kong resident or a licensed company service provider.
These roles are essential for compliance and decision-making, so it’s important to choose trustworthy individuals who can help keep your business running smoothly.
Directors
You need at least one director, but you can have more if you like. Directors must be at least 18 years old, free from bankruptcy or convictions, and act in the company’s best interests. Their role is central to the company’s overall management and lawful functioning.
Director’s Duties in Hong Kong
Shareholders
Every Hong Kong Private LLC needs at least one shareholder but can have up to 50. Shareholders can be individuals or companies, and they don’t have to live in Hong Kong. Directors can also be shareholders.
Company Secretary
Every LLC needs a Company Secretary who lives in Hong Kong; they serve as a gatekeeper for legal compliance. The secretary is responsible for keeping the company’s statutory records and ensuring it is compliant with Hong Kong laws. This role is crucial in ensuring that your company adheres to statutory requirements. Select an individual or a company meeting residency and registration criteria. A sole director cannot act as the Company Secretary.
Read this for more information about the role of a Corporate Secretary
4. Allocate share capital
Share capital represents the value of the ownership stake in your company through shares. Limited Partnerships or Limited Liability Companies in Hong Kong don’t have a mandatory minimum share capital, but you need to issue at least one share to at least one shareholder.
Shares can be issued in any major currency, providing flexibility in your company’s financial structure.
When establishing a business the relevant share capital is known as Issued capital, which is determined by multiplying the number of allotted shares by their value.
Share Capital in Hong Kong
5. Registered office address
All companies in Hong Kong must have a registered office address where official correspondence from the government will be sent. It must be a physical location in Hong Kong; P.O. boxes aren’t allowed. If you don’t have a dedicated office space, you can use a professional service provider like Sleek.
Having a proper registered address ensures your business stays compliant and receives important legal documents on time.
Check out the considerations for a registered office address in Hong Kong
Step-by-step process to register a business in Hong Kong
Now you’ve had the chance to review the key decisions to make before registering your business, it’s time to get into the actual process. Setting up a business in Hong Kong is relatively straightforward, but ensuring everything is done correctly will help you avoid delays and compliance issues down the line.
Below, we’ll walk you through each step; from preparing the necessary documents to submitting your application and receiving official approval.
Step 1. Prepare your incorporation documents
Before you can officially register your business, you’ll need to download and complete a few official documents. The Company Director/s must sign the documents, and the company’s registered office address must be included. Supplying the appropriate documentation will facilitate a seamless progression through the registration process.
- Incorporation Form (NNC1 for private limited companies)
This form includes essential company details, such as your company name, registered address, directors, shareholders, and company secretary.
Download the NNC1 form here - Articles of Association
A document that outlines how your company will be structured and governed. You can either use a standard version or create a customized one. - Notice to Business Registration Office (IRBR1)
This form ensures that your company is properly registered for tax purposes from day one.
Download the IRBR1 form here
Where Sleek can help
Getting the paperwork right is crucial; small mistakes can lead to delays. Sleek can handle the entire documentation process for you, ensuring everything is correctly completed and compliant with Hong Kong regulations. If you need guidance on structuring your company, a company secretary or a registered office address, our experts can help with all of that too.
Step 2. Submit your business registration application
Once your documents are ready, you’ll need to submit them to the Companies Registry; which can be done fully online.
- Online Submission: The fastest and easiest option is using the e-Registry or the CR eFiling mobile app. Online applications are processed quicker and often come with lower fees.
- Hard Copy Submission: If you prefer, you can submit paper documents in person or by mail to the Companies Registry office. Just keep in mind that this method takes longer to process.
Fees & payment methods
- The registration fee depends on your company type, but online applications tend to be more cost-effective.
- Payments can be made by credit card, bank transfer, or cheque, depending on the submission method.
Step 3. Receive your business registration documents
Once you’ve submitted your application, the final step in how to register a business in Hong Kong is receiving your official documents. These documents confirm your company’s legal status and allow you to begin operations.
Once your application is processed, you will receive the following official documents:
- Certificate of Incorporation (CI): Confirms that your company is officially registered.
- Business Registration Certificate (BRC): Issued by the Inland Revenue Department, valid for 1 or 3 years, depending on your payment.
Processing times:
- Online applications are usually approved within 1-5 business days.
- Once approved, you can download your certificates online.
Resources and professional support
Successfully navigating how to register a business in Hong Kong involves more than just filing paperwork. From ensuring compliance with local regulations to setting up essential business services, having the right support can save time and help you avoid costly mistakes.
Below are key professional services and government resources to help you every step of the way.
Professional services
While Hong Kong offers a streamlined business registration process, many entrepreneurs and business owners choose to work with corporate service providers to ensure their company is set-up correctly and remains compliant with ongoing requirements.
Partnering with professionals can provide:
- Company Incorporation Assistance: Ensuring all legal documentation is properly prepared and submitted without errors.
- Company Secretary Services: Meeting the mandatory requirement for Hong Kong companies to have a local company secretary for compliance.
- Accounting & Tax Support: Managing bookkeeping, tax filing, and financial reporting to stay in line with regulatory obligations.
- Business Bank Account Setup: Navigating the requirements of Hong Kong banks to successfully open a corporate account.
How Sleek can help
If you’re looking for a hassle-free way to register a business in Hong Kong, Sleek provides end-to-end business registration and compliance services. From paperwork to ongoing tax and accounting support, we help businesses stay compliant while they focus on growth.
Useful government resources
For official guidelines and further information, here are key government websites related to how to register a business in Hong Kong:
- Companies Registry – For business registration, company records, and compliance requirements: www.cr.gov.hk
- Inland Revenue Department – For tax obligations and business registration certificates: www.ird.gov.hk
- e-Registry (Online Business Registration) – For electronic submission of company incorporation documents: www.eregistry.gov.hk
Having access to professional services and trusted government resources can make registering a business in Hong Kong a smooth and efficient process. Whether you need assistance with incorporation, compliance, or financial management, the right support will ensure your business is set up for success.
How much does business registration cost in Hong Kong?
Fees for Business Registration Certificates are determined by the validity period you choose.
Here are the standard fees effective from 1 April 2024:
- 1-year certificate is HK$2,200
- 3-year certificate is HK$5,720
The good news is that the HK$150 levy for the Protection of Wages on Insolvency Fund has been waived for two years starting from April 1, 2024. So, you’ll only pay the base registration fee. In case of an unsuccessful application, a refund request for the business registration fee can be submitted.
The Inland Revenue Department occasionally offers incentives, waivers or reductions of the business registration fee. Check their official website to confirm the exact fee amount applicable to your business registration.
Hong Kong business registration fees 2025
| Company Type | Submission Method | Incorporation Fee (HK$) | Business Registration Certificate (1 Year) (HK$) |
| Company Limited by Shares | Electronic | 1,545 | 2,200 |
| Company Limited by Shares | Hard Copy | 1,720 | 2,200 |
| Company Limited by Guarantee (≤ 25 Members) | Electronic | 155 | 2,200 |
| Company Limited by Guarantee (> 25 Members) | Electronic | 305 + HK$18 per additional 50 members | 2,200 |
How long does business registration take in Hong Kong?
Generally, it takes five to seven business days to incorporate a company in Hong Kong. However, the timeline to get a Business Registration Certificate in Hong Kong may vary based on several factors. Here’s a breakdown of the application processing timeline:
Electronically submitted applications
Electronic Certificates for private companies limited by shares are typically issued within 1 day or as little as 30 minutes. An email notification will be sent to the registered user’s message box and email address for download.
Hard copy submissions
For those submitting applications via hard copy but not in person, the processing time is generally around four working days. This is longer than electronic submissions, reflecting the additional time needed for manual handling and postal delivery.
In-Person submissions
If you apply in person, you can receive your Business Registration Certificate printed on paper within approximately 30 minutes. This is a convenient option for those who need their documents promptly and are able to visit the registration office.
Mail delivery
If you do not apply in person, and instead opt for a non-electronic submission method, expect to receive your certificate by mail within about two working days. This method is suitable for those who prefer or require a hard copy but are not in a rush or cannot visit the office in person.
One-Stop company incorporation service
Through this service, the Business Registration Certificate is issued simultaneously with the Certificate of Incorporation by the Companies Registry (CR). This streamlined approach is efficient, as it consolidates the process of obtaining necessary legal documents for new companies.
What happens after business incorporation?
Once your application is approved, you can download two key documents from the Companies Registry:
1. Business Registration Certificate (BRC)
Issued by the Inland Revenue Department, the BRC confirms your business is officially registered for taxation purposes. It includes essential details such as the business name, registration number, and date of registration.
Sleek is here to help: If you’re not sure which option is best or simply don’t have time to deal with the paperwork, we can take care of the entire submission process for you. We’ll ensure your application is complete, error-free, and submitted correctly to avoid unnecessary delays.
The BRC must be renewed annually or every three years, depending on the selected certificate type. Renewal should be done at least one month before expiration.
2. Certificate of Incorporation
Issued by the Hong Kong Companies Registry, this document proves that your company is legally incorporated under Hong Kong law. It contains key company details, including:
- Company name
- Registration number
- Date of incorporation
- Company type
This certificate is often required for important business activities such as opening bank accounts, signing contracts, and conducting legal transactions.
Certificate of Incorporation vs. Business Registration Certificate
- Issuing Authority: Certificate of Incorporation is issued by the Companies Registry of Hong Kong. While the Business Registration Certificate is issued by the Inland Revenue Department of Hong Kong.
- Legal implications: Certificate of Incorporation establishes the legal existence of the company as a separate legal entity from its owners (shareholders). Business Registration Certificate demonstrates the validity of carrying on business in Hong Kong.
- Renewal Requirement: Certificate of Incorporation generally does not require renewal unless there are significant changes to the company’s structure or information, while the Business Registration Certificate needs to be renewed annually or triennially, depending on the type of business registration.
- Usage: Certificate of Incorporation is often required for opening bank accounts, entering into contracts, and conducting legal transactions. Business Registration Certificate on the other hand is required for taxation purposes, including filing tax returns and complying with tax obligations.
Business owner obligations after registration
1. Displaying the Business Registration Certificate (BRC)
Once you receive your Business Registration Certificate (BRC), you must display it in a visible place at your business address. If your business operates in multiple locations, each site must display either the original certificate or a certified copy.
Failure to comply can result in a maximum fine of HKD 5,000.
2. Timely Renewal of the BRC
The Business Registration Certificate is not a one-time requirement; it must be renewed either annually or every three years, depending on the certificate type. Keeping your BRC valid at all times is essential to operating legally in Hong Kong.
3. Ongoing compliance
After registering a company in Hong Kong, it’s crucial to maintain and keep updated accounts accurately. An annual audit of the company’s accounts by a Certified Public Accountant in Hong Kong is mandatory. Subsequently, the audited accounts need to be filed with the Inland Revenue Department.
What are the penalties for non-compliance with business registration in Hong Kong?
Failing to comply with business registration requirements in Hong Kong can result in significant penalties, including fines and imprisonment. You may receive a HK$ 5,000 fine and up to 1 year of imprisonment. Moreover, if you fail to renew your business registration, your company may be liable to an additional fine of HK$300 per annum in addition to paying all outstanding government fees. Delayed filing of an Annual Return may result in increased fees or fines, and further delays may lead to court proceedings and additional penalties.
Frequently asked questions
Can a foreigner start a business in Hong Kong?
Yes, absolutely! Hong Kong allows 100% foreign ownership, meaning you don’t need to be a resident or citizen to set up a company. You just need at least one director, one shareholder, and a local company secretary.
How long does it take to register a company in Hong Kong?
If all the paperwork is in order, online registration usually takes 1–2 business days. If you’re submitting documents in person, it may take around 4–5 days.
Do I need a physical office address when registering a business?
Yes, every company must have a registered address in Hong Kong. This can be a commercial office or a virtual office, but it can’t be a P.O. box.
What are the tax benefits of setting up a business in Hong Kong?
Hong Kong has a simple tax system with a 16.5% corporate tax rate and no VAT, capital gains, or withholding tax. Plus, foreign-sourced income isn’t taxed, making it ideal for international businesses.
What documents do I need to register a business?
You’ll need a unique company name, details of directors and shareholders, a registered office address, a local company secretary, and the company’s Articles of Association.
Do I need to renew my business registration?
Yes, you must renew your Business Registration Certificate (BRC) every one or three years, depending on your initial selection. The renewal fee varies but is required to keep your business legally active.
What are the penalties for non-compliance with business registration in Hong Kong?
Failing to comply with business registration requirements in Hong Kong can result in significant penalties, including fines and imprisonment. You may receive a HK$ 5,000 fine and up to 1 year of imprisonment. If you fail to renew your business registration, your business could be liable for an additional fine of HK$300 per year, in addition to paying all outstanding government fees.
Delayed filing of an Annual Return may result in increased fees or fines, and further delays may lead to court proceedings and additional penalties.
Can I open a business bank account in Hong Kong?
Yes, but banks have strict compliance checks. You’ll typically need your business registration documents, proof of address, and details about your business activities. Some banks require an in-person meeting, but there are online alternatives available. Sleek partners with Airwallex, who offer a fully-online business banking service.
Sleek is here to help: If you’re not sure which option is best or simply don’t have time to deal with the paperwork, we can take care of the entire submission process for you. We’ll ensure your application is complete, error-free, and submitted correctly to avoid unnecessary delays.
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