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FAQs

Company changes and ongoing compliance

Learn what happens when your company changes after setup, whether that means updating details, pausing activity, or keeping filings on track over time. This section covers practical compliance questions that often come up once a business is established and day-to-day admin becomes more important.

Keeping company details up to date

What should I update first if my company changes address?

The first step is usually to work out which address has changed and where it is recorded. For example, your registered office, service address, and trading address may all need different updates. It is best to deal with this promptly so official correspondence does not go astray.

Can I change my company details myself after incorporation, or does it need professional support?

In many cases, you can update company details yourself, depending on what needs changing. However, some changes have wider implications for compliance, tax, or company records. If you are unsure, getting support can help make sure the update is handled correctly and fully.

What happens if my company information is out of date with Companies House?

If your company information is out of date, it can create confusion, missed correspondence, and compliance issues. Companies House expects certain details to be kept accurate, and leaving them unchanged can cause problems later. It is usually best to correct the position as soon as possible.

Staying on top of annual obligations

Do I need to update Companies House details before I file a Confirmation Statement if something has changed this year?

If company details have changed, it is important to check what needs updating before or alongside the Confirmation Statement. This can include directors, shareholders, or address details. The right order depends on the type of change, so it is better to review it before filing anything.

How do I determine if I need to register with the ICO?

The Information Commissioner’s Office (ICO) requires businesses that process personal data to pay a data protection fee.

Cost (2025/26): For most small businesses (Tier 1), the fee is £52 per year. This is reduced to £47 if you pay by Direct Debit.

Requirement: If you hold customer names, addresses, or emails on a computer for business purposes, you likely need to register.

How do I manage mail from HMRC?

It is important that HMRC correspondence goes to an address you can monitor reliably. Many businesses use a registered office or correspondence address so official mail is not missed. The key thing is to make sure letters are received, reviewed, and acted on quickly to avoid deadlines slipping.

Dormancy, closure, and compliance changes

What happens if my company stops trading but is not closed straight away?

A company that stops trading does not automatically stop having responsibilities. Depending on its status, it may still need to keep records, file accounts, or update HMRC and Companies House. That is why it is important to decide whether the company is dormant, active, or being closed.

Can I leave a company inactive for a while and start using it again later?

Sometimes, yes. A company can remain in place even if it is not currently trading, but that does not always mean there are no filing obligations. The exact position depends on what the company is doing and how it is treated. It is best to check before leaving it sitting unused.

What happens if I have missed previous filing deadlines?

Missing filing deadlines can lead to penalties, extra admin, and a backlog that becomes harder to untangle over time. The best next step is usually to work out exactly what is overdue, bring the position up to date, and stop the issue from becoming more costly or complicated.

Making company changes and not sure what still needs filing?

We can help you stay compliant through updates, annual obligations, dormancy, and closure.